Pay B2B Invoices

 Use Emburse Pay to review, manage, and submit business-to-business (B2B) invoices for payment. From the Ready to Pay tab, Accounts Payable users can apply eligible discounts, confirm payments, place invoices on hold, or stop payments when necessary. This topic explains how invoices move through the payment lifecycle and how to take action at each stage.

Use Emburse Pay to Pay a Vendor

Use this process to submit one or more eligible invoices for payment. Payments are initiated from the Ready to Pay tab and move through the payment lifecycle once confirmed.

1. Go to Emburse Pay and select Home.
2. Confirm you are on the READY TO PAY tab.
3. Select Pay on a single invoice or use the checkboxes to select multiple. If selecting multiple, choose PAY SELECTED.

4. Review the payment details and select a funding account if one is not already assigned.

5. Select CONFIRM.

The invoices move to PENDING PAYMENT once submitted.

Hold Payment

To hold an invoice for future payment, select it on the Ready to Pay tab and click Hold Payment to move it to the On Hold tab.

On the Confirm Payment Hold screen, you may add a note to indicate why the invoice was placed on hold.

• Notes may be searched in the search bar and are visible by hovering over the Release button.

Release On-Hold Invoices

Invoices placed on hold must be released before they can be paid. Releasing an invoice returns it to the Ready to Pay state without submitting it for payment.

1. Go to Emburse Pay and select Home.

   

2. Select the ON HOLD tab.

   

3. Select one or more invoices.
4. Select RELEASE.

The released invoices move back to the READY TO PAY tab.

Stop Payment

Mailed checks that have been stopped with the issuing bank maybe marked as Stopped in Emburse Pay. This allows the invoice to become Ready to Pay again and should only be used once your bank has confirmed a stop order on the check.

• Note: Marking a payment as Stopped in Emburse Pay does not change the status of invoices in Chrome River INVOICE or Certify AP. Those invoices will continue to be shown as “Paid” with the original check number. If the invoice is paid again by check, a new check will be printed and mailed. The new check number will be accessible within Emburse Pay, exports, and reports generated by Wex.

1. On the History tab, find the payment in the list, click the More (three dots) button, and select Mark As Stopped.

2. On the confirmation pop-up, click Mark As Stopped.

3. The status of the payment will change from“Mailed” to “Stopped,” and the invoice will return to the Ready to Pay tab.